Privacy Policy
Learn more about Schoogine Digital School System
Last Updated: October 2025
This Privacy Policy describes how Schoogine collects, uses, and protects your personal information.
1. Information We Collect
School Information: School name, address, contact details, registration documents
Student Information: Names, admission numbers, dates of birth, guardian information, academic records
Teacher Information: Names, contact details, qualifications, employment records
2. How We Use Your Information
- Service Delivery: To provide and maintain our school management platform
- Communication: To send important updates, notifications, and support messages
- Analytics: To improve our services through aggregate, anonymized data analysis
- Compliance: To comply with legal obligations and GES requirements
3. Data Security
We implement industry-standard security measures:
- SSL/TLS encryption for data transmission
- Encrypted data storage
- Regular security audits
- Daily automated backups
4. Your Rights
- Access: Request copies of your personal data
- Correction: Update or correct inaccurate information
- Deletion: Request deletion of your data (subject to legal obligations)
- Export: Download your data in a portable format
5. Data Retention and Account Termination
Active Accounts: Data is retained as long as your school account remains active.
Suspended Accounts: Suspended accounts retain read-only access for 30 days to allow data export.
Terminated Accounts: Upon account termination, schools may request a final data export within 14 days. After this period, data may be permanently deleted unless required by law.
Legal Retention: Some data may be retained for legal, regulatory, or security purposes even after account closure.
6. Contact Us
For privacy concerns or data requests, contact our Data Protection Officer at privacy@schoogine.com